Freedom of Information

In accordance with the provisions of the Freedom of Information Act 2000, the Trust has produced a Publication Scheme for use by the general public when accessing information about the organisation. The Publication Scheme is divided into two parts: Part One - Introduction to the Publication Scheme Part Two - Publication Scheme: Guide to Information Please note that requests for information under the Freedom of Information Act 2000, should either be sent in writing to the Freedom of Information Officer (contact details are to be found in Part One, Section 3) or e-mailed to the following address: plh-tr.foi-requests@nhs.net

 

1.  What is the Publication Scheme?

 

The Publication Scheme is a complete guide to the information routinely published by the Plymouth Hospitals NHS Trust. It is a description of the information about the Trust which is made publicly available. Under section 19(1) of the Freedom of Information Act 2000, the Trust has a legal duty to produce and maintain a Publication Scheme in accordance with the guidelines set down by the Information Commissioner. The aim of the Publication Scheme is to promote greater openness and transparency by ensuring that information about the Trust is readily available and accessible to the public.

 

2.  Method by which information published under the Publication Scheme will be made available

 

The Publication Scheme will help you find all of the information that the Trust routinely publishes. It comprises of seven classes of information (known as Definition Documents) as detailed in Part Two. In order to access this information, simply click on the highlighted word(s) contained within the relevant section of the Publication Scheme. In the majority of cases, the information will be available electronically and can be downloaded from the Trust's Website. If you require a paper copy of either the Publication Scheme or a particular document posted on the Scheme, then please contact the Publication Scheme Coordinator, whose details are set out in Section 7 below. Please note that there may be a charge levied in respect of this service (details of which are included in Section 4 below). If you would like to inspect a particular document at the Trust's premises, then please direct your enquiry towards the Publication Scheme Coordinator who will make the necessary arrangements to facilitate this.

 

3.  Method by which information requested under the Freedom of Information Act 2000, Data Protection Act 1998 and/or Environmental Information Regulations 2004 and Re-use of Public Sector Information Regulations 2015 will be made available

 

In addition to accessing information via the Publication Scheme, you are also entitled to request information held by the Trust under the following Acts and Regulations:

 

Freedom of Information Act 2000


The Freedom of Information Act 2000 provides individuals with a right of access, subject to various exemptions, to official information (such as policies and procedures) held by public authorities, of which the Trust is one. In most circumstances, the Trust will aim to action the request within twenty working days providing that the information is not exempt from disclosure.

 

There are twenty three exemptions under the Freedom of Information Act 2000, some of which are 'absolute' and some 'qualified'. If an exemption applies, but it is 'qualified' this means that the Trust must decide whether the public interest in exercising the exemption outweighs the public interest in disclosing the information. If the Trust decides not to disclose the information, then we will advise you of this, specifying the exemption in question and why we feel it applies in these circumstances.

It is recommended that you check to see whether the information you are requesting is posted on the Publication Scheme (including the Disclosure Log) before you make a formal request under the Freedom of Information Act 2000.

All requests for information under the Freedom of Information Act 2000, should either be sent in writing to:

Freedom of Information Manager
Plymouth Hospitals NHS Trust
Bircham House
William Prance Road
Plymouth
PL6 5WR

Direct Dial: 01752 431058
or e-mailed to the following address: plh-tr.foi-requests@nhs.net

Please do not send requests for personal information to the Freedom of Information Manager; instead send them to the Legal Officer at the address specified below.

Please note that there may be a charge levied in respect of this service (details of which are included in Section 4 below).
For further information about the Freedom of Information Act 2000, please visit the Information Commissioner's Office (ICO) website at www.ico.gov.uk

 

Data Protection Act 1998/Access to Health Records Act 1990


The Data Protection Act 1998 provides individuals with a right of access, subject to various exemptions, to personal data held on them by a Data Controller. Access to personal information pertaining to deceased individuals is dealt with under the Access to Health Records Act 1990.

 

All requests for information under the Data Protection Act 1998/Access to Health Records Act 1990 should be sent in writing to:

The Disclosures Team
Plymouth Hospitals NHS Trust
Central Records Library
Bush Park
Plymouth
PL6 7RG

Direct Dial: 01752 437208

Email: plh-tr.DisclosureTeam@nhs.net 

Please note that there will be a charge levied in respect of this service (details of which are available on request).

For further information about the Data Protection Act 1998, please visit the ICO website at www.ico.gov.uk

 

Environmental Information Regulations 2004


The Environmental Information Regulations 2004 provide individuals with a right of access, subject to various exceptions, to environmental information held by public authorities.
Environmental information includes information on:
• The state of the elements of the environment;
• Factors, such as emissions and discharges, energy, noise and waste, affecting or likely to affect the elements of the environment;
• Measures and activities, such as policies, plans and programmes, affecting or likely to affect the elements of the environment;
• Cost benefit and other economic analyses used within the framework of the measures and activities referred to above;
• Reports on the implementation of environmental legislation and
• Health and safety issues.

 

The process for requesting information under the Environmental Information Regulations 2004 is the same as the process for requesting information under the Freedom of Information Act 2000.

Please note that there may be a charge levied in respect of this service (details of which are included in Section 4 below).

For further information about the Environmental Information Regulations 2004, please visit the ICO website at www.ico.gov.uk

Re-use of Public Sector Information Regulations 2015 – General statement of compliance

The Trust for its part is happy for you to reuse any of the information supplied to you in compliance with the open Government Licence terms, please click here.  

If relevant, you will need the permission of other information owners.  This can occur when you receive a document is co-authored or where the ownership is with another organisation.  Provision under both the Freedom of Information Act 2000 and Environmental Information Regulations 2004 does not entitle you to re-use the information without appropriate permissions.  Use must be in compliance with an open Government licence or other agreed terms.

4.  Charges which may be made for information published under either the Publication Scheme or disclosed via the Freedom of Information Act 2000, Data Protection Act 1998 and/or Environmental Information Regulations 2004

 

Schedule of charges:

Schedule of Charges

Type of Information

Charge £*

Published Information
Information obtained via the Trust's Website (including the Publication Scheme) Free of charge
Single page printouts produced from the Trust's Website Free of charge
Multiple page printouts produced from the Trust's Website 0.25 per sheet
Leaflets, brochures and 'glossy' publications Free of charge
Photographic images 7.50 per image
Information supplied via CD or DVD 25.00 per recording
Archived information which is no longer available on the Trust's Website Available on request
Inspection of documents at the Trust's premises Free of charge
 
Information requested under section 1(1) of the Freedom of Information Act 2000
Information supplied under the 2000 Act where a Fees Notice has been issued by the Trust Specified within the Fees Notice**
Information supplied under the 2000 Act where a Fees Notice has not been issued by the Trust Free of charge
 
Information requested under section 7(1)(c) of the Data Protection Act 1998/Access to Health Records Act 1990
Information supplied under the 1998/1990 Act See Charges relating to the Disclosure of Health Records FOI_chargesrelatingdisclosurehealthrecords.pdf [pdf] 20KB
 
Information requested under section 5(1) of the Environmental Information Regulations 2004
Information supplied under the 2004 Regulations where an Advance Payment Notice has been issued by the Trust Specified within the Advance Payment Notice***
Information supplied under the 2004 Regulations where an Advance Payment Notice has not been issued by the Trust Free of charge

* If a charge is to be made, then payment will be requested and collected prior to the information being disclosed.

** In the event that it is estimated that the labour costs incurred in actioning the request will exceed £450.00 (based on a rate of £25.00 per person per hour), the Trust will either issue a Fees Notice or exercise its right not to action the request under section 12(1) of the 2000 Act.

*** An Advance Payment Notice will be issued under the same circumstances as a Fees Notice.

5.  Complaints (Not for appeals these should go to Freedom of Information Manager)

If you wish to complain about any of the services mentioned above, then please write to:

Complaints Department
Patient Services
Level 7
Derriford Hospital
Plymouth
PL6 8DH

01752 432041

Or you can email your complaint to: plh-tr.Complaints-PatientServices@nhs.net

6.  Feedback

If you have any comments about the Publication Scheme or if you have any difficulty in accessing any of the information posted in the Scheme, then please contact the Publication Scheme Coordinator, whose details are shown below.

7.  Publication Scheme Coordinator

Our Publication Scheme Coordinator is:

The Freedom of Information Manager
Plymouth Hospitals NHS Trust
Bircham House
William Prance Road
Plymouth
PL6 5WR
Direct Dial: 01752 431058

E-mail: plh-tr.foi-requests@nhs.net

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