Information Governance

Researchers Privacy Notice

Personal data is collected to ensure that research study personnel are appropriately qualified for all aspects of the research study process. Personal data is also used for quality control purposes and research study management.

Apart from collecting your name and professional address these purposes may also require financial disclosure, qualification documents and other personal information such as curriculum vitae (CVs). Personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, sexual orientation or habits, genetic or biometric data will not be collected.

Research governance requires the collection, processing and transfer of investigator’s and other research personnel’s personal data who perform study-related duties and functions, usually to the study sponsor and regulators. Denial to disclose the requested personal data would exclude your eligibility as a collaborator performing study-related functions on a research study.


Data Protection Legislation

The Trust must manage your personal information in line with the:

  • UK Data Protection Act 2018
  • EU General Data Protection Regulation (GDPR)

We must be clear about the legal basis for processing your information and we record this.

As a public authority the Trust has been authorised by the government to carry out research. The legal basis for processing personal identifiable data under GDPR is Article 6 (1) (e) ‘… exercise of official authority…’ and for special category data Article 9 (2) (j) ‘… research purposes…’


What are your information rights?

You have a number of rights under the Data Protection Legislation:

  1. To be informed why, where and how we use your information
  2. To ask for access to your information
  3. To ask for your information to be corrected if it is inaccurate or incomplete
  4. To ask for your information to be deleted or removed where there is no need for us to continue processing it
  5. To ask us to restrict the use of your information in certain circumstances
  6. In limited circumstances to ask us to copy or transfer your information from one IT system to another
  7. To object to how your information is used
  8. To challenge decisions made without human intervention (automated decision making)


For further information and application forms for obtaining copies of your personal information, please contact:

The Disclosure Team

Central Records Library, Bush Park, Plymouth, Devon, PL6 7RG

Telephone: 01752 437208

Fax: 01752 315205



Please visit the Trust’s Information Governance webpage for further information in relation to your rights.


Data Protection Officer

Please address any questions or concerns to the Trusts Data Protection Officer:

Data Protection Officer

University Hospitals Plymouth NHS Trust Information Governance Team

1st Floor Bircham House William Prance Road Derriford

Plymouth PL6 5WR

Tel: 01752 437284



How to make a complaint

If you are unhappy with the way in which your personal data has been processed you may in the first instance contact the Trusts Data Protection Officer using the contact details above.

If you remain dissatisfied then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: -

Information Commissioner’s Office, Wycliffe House,

Water Lane, Wilmslow, Cheshire,


Helpline Tel: 0303 123 1113 Email

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